Galley Hatch Conference Center Policies and Procedures

Food & Menu Selections

• All food and beverages are to be supplied by the Galley Hatch Conference Center.
• Menus are to be selected four weeks prior to your event.
• Insurance regulations prohibit outside catering services or delivery services for any event being held at our facility. (The only exception to this rule will be wedding cakes.)
• All food prepared by the Galley Hatch Conference Center my not be taken off the premises due to insurance and health code regulations.

Our Beverage Policy

• The Galley Hatch Conference Center strictly enforces the liquor laws of the State of New Hampshire.
• The Galley Hatch Conference Center must supply all alcoholic beverages.
• The Galley Hatch Conference Center reserves the right to limit and control the amount of alcoholic beverages consumed by guests.
• We do ot serve shots of alcohol of any kind.
• We do not serve drinks that have more then 2 liquors.
• No alcoholic beverages will be allowed to leave the Conference Center for consumption in public areas or on the immediate property.
• New Hampshire Liquor laws prohibit Conference Coordinators and Conference guests from supplying their own alcohol.

Guarantees

 A guarantee of the exact number of guests is required 14 days prior to the event for all functions. Guaranteed final count cannot be reduced once given; additional guarantees are granted up until 7 days prior to the event. Some menu items are not as readily available as others so, in some cases, we will be firm with the deadlines for increases.

Prices

Prices quoted do not include a 20% service charge and applicable 8% New Hampshire State rooms & meals tax. Prices quoted reflect current prices and are subject to change. The client agrees to allow for any changes and market fluctuations that the Galley Hatch Conference Center may encounter.

Payments

Without established billing privileges, all functions must be prepaid, prior to the event. Credit approval for direct billing must be authorized through the General Manager of the Center. Payment must be in the form of cash, certified check, personal check or credit card. A $50.00 service charge will be assessed on all returned checks. Payment for wedding receptions will be in the form of 4/25% payments, after the initial $1500.00 deposit is made. The payment dates will need to be worked out with management, prior to signing the contract.

Banquet Rooms

Minimum requirements and room fees exist with the use of our function rooms. Please inquire at our sales office for specifics. All events end at 11:00 pm ~ maximum length of event ~ five hours. Any additional after the five hour limit is by pre-approval, will comply with town laws and will be subject to an additional charge.

Conduct of Event

In compliance with applicable laws, regulations and The Galley Hatch Conference Center rules, the client assumes full responsibility for the behavior of their guests. The client also assumes responsibility for any damage done to the property of The Galley Hatch Conference Center.

Display and Decorations

All displays and or decorations proposed by guests must be approved. There will be no glitter, little sparkles, confetti or birdseed. The galley Hatch Conference Center will not allow the affixing of anything to the walls, floors or ceiling of the rooms with nails, staples or any other substance unless pre approval is granted. All candles are to be protected by glass globes. The Galley Hatch Conference Center will not be responsible for any articles left after the event.

Because we care, The Galley Hatch Conference Center maintains a smoke free environment.